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2003 Business Meeting

The 2003 Alumni Association business meeting convened at 10:00 am on Sunday, October 14, 2003 at the SIUC recreation Center.          

The following alumni were present:

Rich Levin
Michael J. Brown
Michael May
Patrick Fornes
Keo Sabengsy
Matthew Heinzel
Bill Archer

The following Undergraduates were present:

Christopher Grice, Chapter President
Rob Coulson
Jason Isreal
Jon Steinhauer

Association Reports:

Dir. of Finance -

  • Mr. Fornes reports that the Association bank account maintains a balance of $1420.13.  View the finance report.

  • The 2004 dues cycle begins on October 12, 2003 and will run until Homecoming 2004.

Dir. of Communications -

  • Position vacant.

Dir. of Administration -

  • Mr. Brown reports that the Association was presented with the Outstanding Alumni Association award at the 59th General Convention Phi Sigma Kappa fraternity. 

  • The association has collected $500 for the Kosovo children's fund.  The money will be used in October to purchase school supplies to be sent to Kosovo.

  • The undergraduates should provide the association with a membership list and a copy of all meeting minutes to be posted on the association website.

 Executive Director -

  • Mr. May reports the Association has grown a great deal and accomplished many goals since its formation in 2000.  However, our organization has much work to do.  Recruiting active participation of alumni, setting and achieving goals in pursuit of association awards at the next Grand Chapter convention and locating investors for a chapter house are long term goals that need to be focused upon. 

Undergraduate Chapter Report:

The undergraduate members report the following chapter activity:

  • Donations are being accepted for a canned food drive the chapter is participating in.

  • The chapter is organizing a paintball tournament fundraiser.

  • The chapter participated in a volleyball tournament to raise funds for an Alpha Tau Omega alum with cancer.

  • The chapter participated in the Alpha Gamma Rho charity Golf tournament.

  • The chapter seeks to double the house membership to 44 actives by May 2004.

  • The chapter has formed a housing committee to locate a chapter house.

The undergraduate members report the following issues:

  • Meeting attendance needs improvement

  • The chapter will contract with Omega to collect payment of chapter dues and fees.

  • The chapter needs a secure location to conduct ritual meetings.

Discussion:

The undergrads sought advice about how to encourage undergraduate participation in chapter events.  Rich Levin suggested the Association provide Phi Sig pens, or other small tokens to the undergraduate chapter so that the chapter President may use them as incentives for active member participation in meetings and events.  Mr. Levin also suggested reducing costs to participate in events for those who meet participation criteria.

The association discussed assigning all new chapter initiates a kappatet.com email address

New Business: The following motions were forwarded to association members who were current with their 2003 dues for voting.  Results will be posted on October 31, 2003

  • Motion to abolish the office of General Council;

  • Motion to amend the association dues structure;

  • Motion to have the association pay for the email service;

  • Matt Heinzel appointed to plan 2004 Summer Meet;

  • Michael J. Brown appointed to plan 2004 homecoming; and

  • Nomination of Officers

The following individuals were nominated to the Association Board:

  • Executive Director - Michael E. May

  • Dir. of Administration - Michael J. Brown

  • Dir. of Communications - Matthew D. Heinzel

  • Dir. of Finance - Patrick Fornes

2003 dues paying members will receive electronic ballots for the motions and nominations above on Saturday 10/18/2003.

2003 Business Meeting Vote Results

ARTICLE IX of the by-laws, "ADOPTION AND AMENDMENT", SECTION 2 requires that "These By-Laws may be repealed or amended by a two-thirds majority vote of the members voting, or a majority of votes from the Board of Directors."  Thus, with 17 votes, 12 are needed to approve a motion.

1.  Motion to abolish the Office of General Counsel.
Yea _16__  Nay _1_  Passes

2.  Motion to amend the Association dues structure.
Yea _11_  Nay _6_  Fails

3.  Motion to have the Association pay for the kappatet.com email service.
Yea _16_  Nay _1_ Passes

4.  All Candidates are elected to the board. Congratulations

 

 

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